Efficient Project Management is both challenging and time-consuming, but it directly impacts your project’s fate. A study by Standish Group reveals that less than a third of projects were completed in given time and budget. This calls for a smarter approach to project planning and management.
This post shares 4 simple (but largely ignored) tips to ensure your project’s success-
- Effective Communication is the Key
Lack of proper communication is one of the biggest barriers to successful project management. Traditional communication modes such as e-mail, phone call, or for that matter those exhaustive team meetings are not only time-consuming but also overly bureaucratic.
Every team member’s tasks and responsibilities must be clear along with the deadlines for every task. Defining project’s approach and direction of workflow is also imperative for achieving project goals.
- Strategic Task Allocation
Numerous projects have failed in the past due to poor task allocation. When projects managers assign tasks manually and without evaluating the team member’s competency, mistakes are bound to happen. You must employ wiser and more strategic approach to task allocation. Identify top performers and assign them the highest priority tasks, whereas lower priority tasks can be assigned to other team members.
There are more ways to go about task allocation (for instance deadline-centric). You will have to analyze what would best work for your ecosystem.
- Proper Reporting
Spreadsheets and emails have been project manager’s favorite tools for reporting. But no matter how many hours you put in, spreadsheets (or emails) can never offer complete insight for your project’s progress. Moreover, you need to put in hours every day to keep them updated.
You cannot make any progress unless you know what happening on your project. This is why you need to find a way that offers easy access to reports of all sorts. Real-time reporting has helped teams across the globe to deliver better output. It empowers project managers to make actionable decisions and better cater to the project’s progress.
- Break Project into Manageable Components
There is no doubt that IT projects are complex. Sometimes, it is a project’s complexity that affects its progress, eventually overrunning its budget and deadlines. Breaking projects into manageable components is the way to go for great results. But yes, when you break a project, you must ensure that you properly track all the components, otherwise you will be in an even worse mess.
Words of wisdom– Your project management approach can make a significant difference in your project’s progress. While all the aforementioned points sound basic, they actually hold the power to project’s success. Include these in your strategy and you will see a difference soon enough